Executive Assistant

About Telesto Strategy
Telesto Strategy was founded with a bold vision to regenerate the planet’s health, resources, and wellbeing. We aim to achieve this goal through our dual missions: (i) reframing how businesses, organizations, and countries achieve meaningful and sustainable growth, and (ii) redirecting corporate strategy to solve for the biggest challenges of our time while delivering a positive ROI.

To help leaders broaden their strategic approaches and plan for growth through a comprehensive, network-based approach, Telesto Strategy partners with clients to offer distinctive and reinforcing growth-focused services across several services offerings:

  • ESG Reporting and PMO
  • Materiality Assessments
  • Net-Zero Strategy and Management
  • Sustainable Growth Strategy Development and PMO
  • ESG Leadership Training

We bring a range of perspectives and leverage a collaborative approach both internally and with our clients to generate actionable recommendations for growth that advance our firm’s vision.

This role presents a unique opportunity to join and shape a growing, globally oriented firm and advance corporate and government strategy through innovating operating model design, organizational growth calculus, and Telesto’s solution offerings.

Position Description
An Executive Assistant is instrumental in optimizing the daily workflows of our CEO through a diverse range of administrative tasks. As a key enabler of the executive team, their responsibilities will include meticulously managing calendars, seamlessly coordinating travel arrangements, efficiently preparing expense reports, and lending administrative support across key initiatives being driven by Telesto’s CEO and leadership team.

By providing personalized and timely support, the Executive Assistant will play a crucial role in enhancing business efficiency and contributing to the overall success of the organization.

Job Responsibilities
On a day-to-day basis, the Executive Assistant’s responsibilities include:

  • Act as the point of contact among executives, employees, clients, and other external partners; special focus on supporting the prioritization of the CEO’s time
  • Manage the CEO’s calendars and set up meetings
  • Make travel and accommodation arrangements
  • Support administration, logistics, and coordination of regular company board meetings
  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the CEO’s behalf
  • Track expenses and prepare weekly, monthly, or quarterly reports
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Manage information flow in a timely and accurate manner
  • Take minutes during bi-monthly board meetings and as needed on other select meetings
  • Screen and direct phone calls and distribute correspondence

Because Telesto is a growing and evolving firm, the focus of the Executive Assistant’s responsibilities within the firm may be subject to adjustment. Any such change will be communicated to the Executive Assistant at such time.

Position Requirements
The ideal candidate will meet the following criteria:

Administrative and knowledge skills

  • 4-6 years of work experience as an Executive Assistant, Personal Assistant, or in a similar role, showcasing the ability to manage executive schedules and demands efficiently
  • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Familiarity with office technology and applications, including virtual collaboration tools
  • High School diploma; further education, such as a PA diploma, Bachelor’s degree, or certification, is considered a plus

Interpersonal and organizational skills

    • Excellent verbal and written communication skills, enabling effective interaction and correspondence with all levels of management and staff
    • Exceptional organizational and time management skills, with a proven track record of prioritizing and managing multiple tasks seamlessly in a dynamic environment
    • Strong sense of discretion and confidentiality, preserving the integrity and privacy of sensitive company and personnel information
    • Keen business acumen, with an ability to understand the strategic needs of the business and align work accordingly
    • Proactive approach to problem-solving and project management, anticipating needs and proposing solutions with limited oversight
    • Altruistic or volunteer professional or personal experience is a plus

Telesto Strategy cares about its people, and its compensation package and benefits are designed accordingly. The standard base pay range for this role is $75,000-99,000 annually. This base pay range is specific to Illinois and may not be applicable to other locations. In addition to a competitive base salary, this position is also eligible for year-end bonus compensation based on individual and firm performance. Actual amounts will vary depending on individual and firm performance.

Additionally, Telesto Strategy also offers other benefits, including:

  • Premier medical healthcare package (Blue Cross Blue Shield PPO with nationwide coverage) with fully covered dental, vision, life insurance, and long-term disability insurance
  • Responsible PTO policy
  • Lifestyle considerations – We are committed to promoting and achieving an environment where work/life balance is a driving force behind the success of our people.  We give great respect and consideration to time with family and other interests outside of work
  • 401K program with immediate matching and vestment
  • Annual wellness stipend
  • Stipends for home office / technology and passes to coworking spaces

Location and travel
This role is based in Chicago with a mix of in-person and remote work. Telesto is planning to open an office in Chicago in 2024, and as that happens, we will adopt a hybrid policy.

Our Commitment to Diversity and Inclusion
In reviewing national trends and statistics, we understand that many underrepresented candidates do not apply for positions unless they feel they meet all the stated requirements. If you have interest in the position but are concerned you do not meet all the criteria, we still encourage you to apply. At Telesto, we hire based on hard and soft skills and believe in providing technical training to all team members. At our core, we value having a well-rounded team consisting of a multitude of backgrounds, experiences, and ideas.

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